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System Administrator’s Responsibilities
■
Changing greetings, menus, and announcements to accommodate
changes in personnel, your company’s operations and/or services.
For programming instructions, see the appropriate feature in Chapter 5. Be sure
to update the planning forms so that they accurately reflect the programming
for your mail system. You can make a copy of the mail system Planning Forms
in Appendix A.
Helpful Programming Hints
After you become familiar with the mail system, the following hints and shortcuts
can save you time:
You can program the mail system from any touch-tone telephone.
When logging in from your own extension, simply press [
# ] when you are
prompted to enter your extension and [
# ]. You do not have to enter your
extension number.
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You never need to wait for a greeting or prompt to finish playing before
you press a button.
Press [
★
] [
7
] at any time during programming to return to the System
Administration Menu.
Press [
★
] [
#
] to return to the previous menu.
Press [
★
] [
4
] to repeat the current menu or prompt.
Press [
★
] [
★
] [
9
] to exit the mail system, or hang up.
Use the handset, not the speakerphone, for recording.
If you use the speakerphone when programming, turn off the
microphone.
Introduction
1-15