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Using the Fax Management Feature
On any system phone, you can program a button with lights to serve as a Fax
Management button. The lights next to this button tell you when the fax machine is
in use, available, or not answering (for example, when it is out of paper). You can
also use the button to transfer calls from your extension to the fax machine with a
single touch.
Programming for Fax Management
To program a Fax Management button, first assign the fax machine extension
using Fax Machine Extensions (#601). (See Chapter 5 for details.) Then
program the fax machine extension number on an Auto Dial button. For more
information, see ‘‘Auto Dialing’’ on page 5-13.
Using the Fax Management Button
The lights next to the Fax Management button show what is happening at the fax
machine.
Table 4-1. Fax Management Button Light Patterns
Light Pattern... Indicates...
Red broken flutter Fax trouble. The fax machine is not answering. If
broken flutter occurs because the fax machine is out
of paper, refill the paper. The light clears the next
time the machine transmits or receives a call. If the
machine takes longer than four rings to answer, the
light shows fax trouble; when the machine does
answer, the light changes to fax busy (red steady).
Red steady Fax busy. The fax machine is busy transmitting or
receiving a call.
Green flutter Fax transfer return. A call you transferred to the fax
machine was not answered and is returning to you.