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Understanding Programming
Planning Forms
Refer to the communications system’s System Planner when you are changing
system settings, and be sure to record any changes you make. The following
forms from the System Planner contain information about the voice messaging
system:
■
■
■
■
Form A: System Configuration. Contains basic information about the
system including the line number and type of voice messaging service
required for each line.
Form B1: System Extensions. Contains basic information about each
extension. This includes the type of phone or auxiliary equipment at the
extension, and the name of the user or a description of how the extension
is used.
Form B2: Customized Extension Settings. Contains feature settings,
such as Automatic VMS Cover and Automatic Extension Privacy, and
group assignments for each extension.
Form C: Button Assignments. Specifies which features are
programmed on buttons for each extension. This includes VMS Cover,
Do Not Disturb, Voice Mailbox Transfer, and Voice Mail Messages
buttons.
Samples of these forms and instructions for completing them are included in
Appendix E.
Using System Programming
System Programming requires a system display phone at extension 10
(or 11 if available), with a programming overlay placed over the phone’s
dialpad. System Programming procedures are identified by # and a 3-digit
code (for example, the procedure code for System Date is #101).
You can program the system in one of two ways:
■
■
Direct Method. You access a programming procedure directly by
dialing the code for that procedure. This method works best when you
are using only a few procedures during the programming session, and
you know the codes. For example, press [
#
] [
1
] [
0
] [
1
] to change the
system date.
Cycle Method. You cycle through a sequence of procedures in
numerical order by pressing [
Next Procedure
] or [
Prev Procedure
]. You should
use this method when programming the communications system for the
first time, or when you are changing a series of related settings.
However, procedures #399, #609, and #728 are skipped when you cycle
through procedures.
NOTE:
You can talk on the telephone while you program. This is useful if you
need to call for support while programming. However, you must place the
call before you enter programming mode, and you must use the handset
(not the speakerphone) to talk.
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