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Answering Machines
4-5
Figure 4-1. Single Answering Machine
To Use
■ Go to the machine to manually play back messages.
■ From any system extension, make an intercom call to the answering
machine extension. When the machine answers, dial its message retrieval
code.
■ From outside the system, call in on any line assigned to the machine.
When the machine answers, dial its message retrieval code.
To Program
1. If extension X is a key extension, use Line Assignment (#301) to assign
all the lines to extension X that you want the answering machine to cover.
If extension X is a pooled extension, use Line Extension Assignment
(#314) to assign all the pools to extension X that you want the answering
machine to cover. Also, use Line Assignment (#301) to assign any
individual lines to extension X that you want the answering machine to
cover.
2. Set Line Ringing for all lines and pools assigned to extension X to
Immediate Ring.
3. Make sure extension X is not assigned as a Call Waiting (#316) extension,
Pickup Group Extension (#501), Calling Group Extension (#502), Night
Service Group Extension (#504), or Hunt Group Extension (#505).
4. Adjust the answering machine to answer according to your needs. For
example, set the machine to answer on the fourth ring during the day so
someone has a chance to pick up the call.
Lines
Ext X
CONTROL
UNIT
ANS
MACH
Telephone
(optional)
Transfr
Feature
Intercom
ABC
2
DEF
31
+
–
Conf
JKL
5
MNO
6
TUV
8
WXYZ
9
Mic
HFAI
Hold
0
GHI
4
PQRS
7
*
#
Spkr
Intercom
Ext.
Message