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Using Auxiliary Equipment
4-22
Send and Receive Fax Machines
If your business has high-volume fax traffic, you can set up two fax machines, one
that only sends and the other that only receives. For example, in Figure 4-10,
fax 1 is the
send
machine, fax 2 is the
receive
machine. Line A is the fax line, the
number of which is published as the fax number. If fax 2 doesn’t answer line A,
fax 1 will.
To Use
When you send a fax, an outside line will be automatically selected. Incoming
fax calls on the fax line are answered automatically by fax 2. If a fax comes in
on a line other than line A, you can transfer the call to fax 2 (see ‘‘Transferring
a Call to the Fax Machine’’ on page 4-17). If you have programmed a Fax
Management button, you can transfer a call to the fax machine with a single
touch, as well as monitor the status of the fax machine (see ‘‘Using the Fax
Management Feature’’ on page 4-16). If fax 1 is set for Delayed Ring on line A,
fax 1 can pick up fax transmissions when fax 2 does not answer.
To Program Fax 1 (Send—Ext. X)
1. If extension X is a key extension, use Line Assignment (#301) to assign
one or more lines to extension X (including line A).
If extension X is a pooled extension, use Pool Line Assignment (#207) to
remove line A from all pools. Then use Pool Extension Assignment
(#314) to assign pools to extension X. Also use Line Assignment (#301)
to assign line A and any other individual lines to extension X.
2. Set Automatic Line Selection for extension X to select outside lines first
(line A selected last).
For pooled extensions, set Automatic Line Selection for extension X to
select pools and outside lines first (line A selected last).
3. Set Line Ringing for line A at extension X to Delayed Ring; set all other
lines and pools to No Ring.
Figure 4-10. Send and Receive Fax Machines
Fax
Line A
CONTROL
UNIT
FAX 2
Receive
Ext X
Ext Y
FAX 1
Send
Lines