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Mitel NuPoint Messenger Technical Documentation - Release 7.0
Overview
A distribution list allows a mailbox owner to send the same message to a number of recipients by
entering the distribution list number instead of entering each mailbox number. Mailbox owners
can create distribution lists by phone, or a server administrator can create them at the server
maintenance console.
There are two types of distribution lists: mailbox owner distribution lists (sometimes called “user
distribution lists”), which are only accessible by the mailbox owner, and master distribution lists
(sometimes called “system distribution lists”), which are accessible by all users of a line group.
In addition to addressing messages, distribution lists control the actions of several special
mailbox features. The distribution lists in tree mailboxes and rotational mailboxes identify child
mailboxes, and the distribution lists in broadcast mailboxes identify the recipients of broadcast
messages, greetings, and so forth.
Distribution list administration involves many parts of server administration:
• FCOS settings allow mailbox owners to send to and receive from distribution lists.
• LCOS settings control the maximum number of list per mailbox, up to 99, and the maximum
number of recipients per list, up to 65,535.
• GCOS settings identify which mailboxes can exchange messages.
• Mailbox settings control the ability of mailbox owners to review and/or modify distribution lists.
Once you have configured mailboxes appropriately, you can create distribution lists – including
master distribution lists – and maintain them from a telephone. In addition, you can create
distribution lists from the server console using the List Maintenance Menu.
Mailbox Owner Distribution Lists
Mailbox owners can create up to 99 distribution lists for groups of people that they communicate
with frequently. Mailbox owner distribution lists are only accessible by the mailbox owner.
Although a server administrator can create distribution lists for any mailbox, it is usually easier to
let the mailbox owners create and maintain their own lists.
When mailbox owners are given the capability to create and use their own distribution lists, the
server plays the appropriate prompts and options in the User Options Menu. Besides adding and
deleting members, mailbox owners can review the members of a list and record a spoken name
for it to serve as a confirmation when addressing messages to the list.
A server administrator can control whether or not a mailbox owner can review or modify
distribution lists. Turning off both capabilities can be useful for broadcast mailboxes, while turning
off the modify capability can be useful in service bureau environments in which the service
bureau maintains the lists for the customers.
Mailbox owners address messages to their distribution lists by pressing a 0 (zero) before the list
number, for example “015” to address a message to distribution list 15. If feature bit 036 is
enabled, the sender receives a receipt listing which recipients have and have not listened to the
message.
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Copyright 2002, Mitel Networks Corporation 87