Filter
Top Products
CHAPTER 4. USING THE FEATURES
To find a specific person’s extension number, press the touch-tone buttons to spell the
name. The formats listed below are acceptable; however, it is faster to enter the last name
first:
• last name, first name (for example, Carter,Ann)
.
• first name last name (for example, Danny Carr)
Ž single name (such as an organization or group; for example, Purchasing).
Initials can be entered if desired. The maximum length of a name in the directory is 15
characters, including spaces and commas.
The extension number cannot exceed four digits
(VI systems) or five digits (V2, V3, and Generic 1 systems).
When a button is pressed, the display shows the first name that matches the first letter on
the button. For example, if you are searching for the name Ann Carter, you will enter Carter
first. Press button 2 to key in the letter C. The display might show Abbott,Lynn A and an
extension number. (Button 2 matches A before it matches C.) If you press button 2 again to
key in the letter A, the display will stay the same. (Again, AB is matched before CA.) If you
now press button 7 to key in an R, the display might show Carr, Danny and an extension
number.
At this point, you can press button 8 to key in the letter T; or you can press the Next feature
button. Pressing Next displays the next name in the directory and, in this case, might be
Ann Carter. Each press of the Next button displays the next name in the directory in
alphabetical order.
When the desired name and extension number are displayed, you can press the Make Call
button to place a call to that person.
If you enter a name that is not found in the directory, the display will show NO MATCH—TRY
AGAIN. To search for another name, press the Intgrtd Directory button again.
To exit the Integrated Directory mode, press another display mode button, such as Normal
Mode.
The following conditions apply to the use of the touch-tone buttons:
Ž Button # is not used.
• Button
* is used for a space and a comma.
• Button 7 (PRS) is also used for a Q.
• Button 9 (WXY) is also used for a Z.
4-21