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using a Fax Management button (in order to check the status of a fax machine)
and transferring calls to a fax machine extension.
Using Fax Machines
Fax Management Feature
On an MLS- or MLC-model phone, you can program a button with a light to
serve as a Fax Management button. The light next to this button can tell you
when the fax machine is in use, when it is available, or when it is not answering
(for example, when it is out of paper).
Programming for Fax Management
To program a Fax Management button, first identify the fax machine extension
jack using the
Fax Machine Extensions (#601)
procedure (see page 5-13).
Then you can program an Intercom Calling button with the extension jack
number where the fax machine extension is connected to the equipment
controller using the instructions for One-Touch Intercom Calling on page 5-15.
Using the Fax Management Button
The light next to the Fax Management button shows what is happening at the fax
machine (see Table 7-1).
Table 7-1. Fax Management Button Light Patterns
Light Pattern
Indicates...
Off
Fax idle.
Red broken
Fax trouble. The fax machine is not answering.
flutter If broken flutter occurs because the fax machine
is out of paper, refill the paper. The light clears
the next time the fax machine transmits or
receives a call. If the machine takes longer than
four rings to answer, the light shows fax trouble;
when the fax machine does answer, the light
changes to fax busy (steady red).
Red Steady
Fax busy. The fax machine is busy making or
answering a call.
Green flash
Fax calling. The green flash indicates that the
fax machine extension is calling you.
Transferring a Call to the Fax Machine
In order to transfer calls to a fax machine, first make sure it is set up as a
Centrex extension with its own primary line. There are two situations where you
would want to transfer a call to your fax machine:
■
You might answer an outside call and hear a fax machine signaling. (A
fax signal is a single beep sequence— beep . . . . beep . . . . beep). If
you hear this, you should transfer the call immediately to the fax machine
extension, using the fax machine’s Centrex extension number.
7-2
Using Auxiliary Equipment