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Personal Answering Machine
A personal answering machine is used to answer all of the calls that ring on the
lines at a certain extension (Figure 4-3). This setup is useful for the following
situations:
■
When you do not want to dedicate an extension to an answering machine
■
When an extension receives a lot of intercom calls
NOTE:
If you have an answering machine and a phone on the same extension, the
answering machine will be able to answer calls only when the phone is idle.
See “Combination Extensions” in Appendix C for information on connecting two
devices on one extension
Lines
Ext X
ANS
MACH
SYSTEM
MODULES
Figure 4-3. Personal Answering Machine
To Use
■
■
■
Go to the machine and manually retrieve messages.
From any system extension, make an intercom call to the extension to
which the answering machine is connected. When the machine answers,
dial its message retrieval code.
From outside the system, call in and have someone transfer you to the
extension to which the answering machine is connected. When the
machine answers, dial the message retrieval code. Or, call in when no
one will answer before the answering machine does.
To Set Up
1.
2.
For extension X, set Line Ringing for all lines to the desired ring (Ring or No
Ring).
Adjust the answering machine to answer on the third or fourth ring so
someone has an opportunity to answer calls before they go to the
answering machine.
4-4 Using Auxiliary Equipment