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To Set Up
1.
For extension X, set Line Ringing for all lines to Ring.
2.
Adjust the answering machine to answer according to your needs. For
example, set the machine at 4 rings during the day so someone has a
chance to pick up the call.
Multiple Answering Machines
If a single answering machine cannot handle all of your calls, you can set up two
or more machines at different extensions (Figure 4-2) so that a call does not go
unanswered. If one answering machine is busy, a second call will be answered
by the second machine. A setup such as this might be used by a movie theater
to announce show times to people calling for information.
Lines
1
ANS
Ext X
MACH
1
2
SYSTEM
MODULES
3
Ext Y
ANS
4
MACH
2
Figure 4-2. Multiple Answering Machines
To Use
■
■
■
Go to the machine and manually play back messages.
From any system extension, make an intercom call to the extension to
which the answering machine is connected. When the machine answers,
dial its message retrieval code.
From outside the system, call in on any line that the machine covers.
When the machine answers, dial its message retrieval code. If someone
else answers, ask to be transferred to the answering machine’s extension.
Note, however, that when calling in from outside, you can only retrieve
messages from the first machine that answers.
To Set Up
1.
For extensions X and Y, set Line Ringing for all lines to Ring.
2.
Adjust both answering machines to answer on a different number of rings ( so
they do not both try to pick up the same call). For example, set answering
machine 1 to 4 rings and answering machine 2 to 6 rings.
If you cannot adjust the number of rings, you may want to set answering
machine 1 to answer lines 1 and 2, and answering machine 2 to answer lines 3
and 4. In this case, set Line Ringing for lines 1 and 2 to Ring at extension X
and lines 3 and 4 to Ring at extension Y.
Using Auxiliary Equipment
4-3