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Making Messages
9
Making Messages
To make a message, you must first access your mailbox by calling the system access number
and entering your passcode. You can then make a voice message before or after listening to
any unplayed messages in your mailbox. Remember that you can address your messages to
other mailboxes, distribution lists, and off-system telephone numbers.
Making a Voice Message
Recording a voice message
1. Press or the Make Message softkey to make a message.
2. Enter the recipient's number or, to dial by name, press the specific key assigned to this
feature on your voice mail system, and then dial the recipient's last name and first name
until the system recognizes the name.
3. After the system confirms the recipient's name, enter the names or numbers of any other
intended recipients (for example, you may wish to send a single message to all members
of a certain committee, telling them the time and place of the next committee meeting).
4. When you have finished addressing your message, press or the Record softkey.
5. Begin recording your message after the tone. (You may press to pause during
recording and then any key to resume recording, or you may use the Pause/Resume
softkeys.)
Sending a Message when You Have Finished Recording
Once you have finished recording, you may choose to send, review, modify, cancel, or specify
special delivery for your voice message, by selecting from the following options:
Note: The system will automatically announce the specific key to press to dial by name.
This is a configurable feature and thus the key to press will vary for each voice mail
system.
Press this
key, OR
Press this
softkey
To perform this action
Send Send the message and exit to the main menu.
Append Add to the recording.
Del Delete the recording and start over.