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Preparing the Answering System
Greeting Message
You can record a personal greeting message of up to 2 minutes. If you do not
record your own message, one of two pre-recorded greetings will be played for
callers (p. 25).
• You can use the enhanced recording mode for clearer sound, if necessary (p. 28).
To record a greeting message
• If “ ” is displayed, 6 beeps sound and “Your greeting was not recorded. Record your
greeting again.” is announced, start again from step 1.
The total recording time of all messages (greeting, incoming and memo) is
about 16 minutes. We recommend you record a brief greeting message in
order to leave more time for recording new messages.
Greeting message samples
N
“Hello, this is (your name and/or number). Sorry, I cannot take your call.
Please leave a message after the beep. Thank you.”
N To instruct callers to leave a message in a specific mailbox (Mailbox 1,
Mailbox 2, or Mailbox 3) (for mailboxes see page 64):
“Hello, this is (your name and/or number). Sorry, we cannot take your call. If
you have a message, for John press [#] and [1], for Jane press [#] and [2], for
Jack press [#] and [3], before the beep. Or just stay on the line and leave a
message after the beep. Thank you.”
1 Press [GREETING REC].
• “To record greeting, press RECORD again” is
heard.
2 Within 10 seconds, press [GREETING
REC] again to record your greeting.
3 After the long beep, talk clearly, about 20
cm away from the MIC (microphone).
• The elapsed recording time is displayed.
• If you record for over 2 minutes, the unit will
stop recording.
4 When finished, press [GREETING REC]
or [STOP].
• To change the greeting, start again from step
1.
Base Unit
[GREETING REC]
[STOP]
[GREETING CHECK]
[ERASE]
MIC
[B], [d]
TG5240AL.fm Page 24 Friday, June 11, 2004 5:22 PM