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Using Inbox and Messaging
User’s Guide 11–3
Using Folders
Each e-mail account, MMS account, and SMS account has its
own folder hierarchy with five default folders: Inbox, Outbox,
Deleted Items, Drafts, and Sent Items. The messages you receive
and send through the mail account are stored in these folders.
You can also create additional folders within each hierarchy. The
Deleted Items folder contains messages that have been deleted on
the device. The behavior of the Deleted Items and Sent Items
folders depends on the Inbox options you have chosen.
The behavior of the folders you create depends on whether you
are using ActiveSync, MMS, SMS, POP3, or IMAP4.
If you use ActiveSync, e-mail messages in the Inbox folder in
Outlook will automatically be synchronized with your device.
You can select to synchronize additional folders by designating
them for ActiveSync. The folders you create and the messages
you move will then be mirrored on the server. For example, if you
move two messages from the Inbox folder to a folder named
Family, and you have designated Family for synchronization, the
server creates a copy of the Family folder and copies the
messages into that folder. You can then read the messages while
away from your personal computer.
If you use MMS or SMS, messages are stored in the Inbox folder.
If you use POP3 and you move e-mail messages to a folder you
created, the link is broken between the messages on the device
and their copies on the mail server. The next time you connect,
the mail server will see that the messages are missing from the
device Inbox and delete them from the server. This prevents you
from having duplicate copies of a message, but it also means that
you will no longer have access to messages that you move to
folders created from anywhere except the device.
If you use IMAP4, the folders you create and the e-mail messages
you move are mirrored on the server. Therefore, messages are
available to you anytime you connect to your mail server,
whether it is from your pocket PC or personal computer. This