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Preparing the Answering System
28
To record a greeting message
Greeting message sample:
■ “Hello, this is (your name and/or number). Sorry I cannot take your
call. Please leave a message after the beep. Thank you.”
■ To instruct callers to leave a message in a specific mailbox
(Mailbox 1, Mailbox 2 or Mailbox 3) (for mailboxes see page 82):
“Hello, this is (your name and/or number). Sorry we cannot take your
call. If you have a message, for John press (#) and (1), for Jane press
(#) and (2), for Jack press (#) and (3). Or just stay on the line and leave
a message after the beep. Thank you.”
Greeting Message
You can record a personal greeting message of up to 2 minutes for each
line or a common greeting message for both lines. If a greeting message
is not recorded for a line, one of two pre-recorded greetings will be played
when a call is received (p. 29).
All messages (greeting, incoming, memo, etc.) are stored in digital
memory (p. 29). The total recording time is about 15 minutes.
We recommend you record a brief greeting message (see below) in
order to leave more time for recording new messages.
Use the base unit. Make sure the base unit is not being used.
1
Press (FUNCTION).
2
Scroll to “Initial setting” by pressing
Ö or Ñ, and press á.
3
Scroll to “Set answering” by pressing Ö
or Ñ, and press á.
4
Scroll to “Greeting record” by pressing
Ö or Ñ, and press á.
5
To record a common greeting message for
both lines, press á to start recording.
To record a greeting message for either line
individually, press Ö (Line 1) or Ñ (Line
2), and press á to start recording.
•“Record greeting after the beep” will be announced
then a long beep will sound.
Answer line
H
Greeting record
Greeting check
Copy directory
H
Initial setting
---------------
Set tel line
H
Set answering
---------------
Greeting record
:Line1&Line2
GF H
=Start