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92 - HP Palmtop PC User Guide
rate for the selected currency. If you use the same currency when entering sub-
sequent transactions, ExpensAble uses this exchange rate to calculate your
equivalent home currency.
4. Tap OK.
Entering cash advance transactions
If your company gives you a cash advance, enter it in the Expense Record just as
you would any other transactions. Cash advances appear as negative amounts in
the Expense Log.
• You can enter as many cash advance transactions as you need.
1. In the Expense Log, tap the New Line button.
2. From the Expense Type field, select Cash Advance.
3. Enter the date, amount, and other information just as you would for a regular
transaction, and then tap Enter.
Entering full or partial reimbursements
When you receive full or partial payment for an expense report, you should record
the reimbursement and update the status of your expense report envelope.
ExpensAble automatically updates the status of your expense report for you after
you record the reimbursement.
1. Tap the Status icon in the iconbar.
2. At the Envelope Status window, select the correct status (partially or fully
reimbursed) and tap OK.
• If you’re recording a partial reimbursement, ExpensAble displays the
Expenses window so you can enter the information for this transaction.
The expense type (Reimbursement) and the date have been entered for you.
If you’re recording a full reimbursement, ExpensAble automatically enters
the entire transaction for you.
3. At the Expense Record window, make any additions or adjustments to the
transaction, and tap Enter.
• For partial reimbursements enter the amount of the transaction and
the account to which it will be deposited.