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Setting up the voice mailbox
Office 1600IP
Setting up the voice mailbox
The Voice Mailbox tab allows you to manage your mailbox greetings: You have a
choice of three personal greetings, which can be activated, recorded and monitored
here.
Note: Your voice mailbox must first be set up by your system administrator.
Activate / deactivate greeting
You can record three personal greetings (e.g. one for short absences, one for
absences of a whole day, and one for longer absences).
1. To activate the appropriate greeting, select it in the Active Greeting frame.
Select Standard Greeting if you want callers to obtain the standard company
greeting instead of a personal greeting.
2. Click Apply to save the settings.
Playing back a personal greeting
To play greetings that have already been recorded, proceed as follows:
1. Select the relevant greeting from the dropdown menu in the Edit Greeting
frame
2. Click Listen
The greeting is now played back.
Record personal greeting
To record a personal greeting, proceed as follows:
1. Select the relevant greeting from the dropdown menu in the Edit Greeting
frame
2. Click Record
You will hear a signalling tone
3. Start recording the greeting at the end of the signalling tone.
A signalling tone similar to the busy tone will tell you that the maximum recor-
ding time has been reached.
4. Click Apply to save the settings.