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Creating and Managing Your Chapter 2:
Meetings
The Services Portal gives you two options for creating online video conference meetings:
meetings that start immediately and meetings scheduled for a later time. To create meetings,
you must have a user or admin account. Log in to the portal with your user or admin credentials,
and select the type of meeting you want to create. Selecting a meeting that starts immediately
launches a meeting in your web browser for inviting and interacting with participants.
When selecting the scheduled meeting option, enter the meeting parameters and invite
participants. When finished, the portal adds the scheduled meeting to a calendar. When the
meeting is scheduled, the portal sends an email with a web URL link to the invited attendees.
The attendees access the web URL to join the meeting. Note that the meetings are supported
on Windows-based machines only and cannot be accessed from a Mac.
The portal enables features such as content share, video privacy, and group chat. For
information on using the portal features, see Participating in Meetings.
The following sections of this chapter describe the steps for accessing the portal, creating a
meeting that starts immediately, scheduling a meeting for a later time, logging on to your
meetings, managing your meetings, and managing your list of contacts for inviting participants:
Accessing the Portal
Creating Meetings
Viewing Your Scheduled Meetings
Starting Your Scheduled Meetings
Managing Your Scheduled Meetings
Managing Your Address Book
Accessing the Portal
Access to the portal is possible only after logging in to the portal. To log in, you must first obtain
user or admin account login credentials from your CloudAXIS administrator. Enter these login
credentials (USERNAME and PASSWORD) on the Polycom RealPresence CloudAXIS login
page. When logged in, you are able to create, schedule, join, and manage your meetings.
Note: Portal Access
Meetings are supported on Windows-based machines only and cannot be accessed from
a Mac.