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Mailbox Features
The system accommodates three voice mailboxes. You can share the
mailboxes with other members of your family or office, in your
convenience. Callers from touch tone phones can specify one of three
mailboxes to leave a message there. If callers do not specify a mailbox or
call from rotary telephones, messages will be recorded into Mailbox 1.
When a caller calls
The caller will hear a greeting message (p. 22) if the Answering System is
on (p. 66).
– Callers can specify a mailbox by pressing (#)(1) (Mailbox 1), (#)(2)
(Mailbox 2) or (#)(3) (Mailbox 3) while or after hearing the greeting
message. They will then hear “Please leave your message”, and they can
start recording a message.
– •
If you want to make callers leave messages in a specific mailbox, we recommend you
record a greeting message such as: “Hello, this is (your name and/or number). Sorry
we cannot take your call. If you have a message, for John press (#) and (1), for Jane
press (#) and (2), for Jack press (#) and (3). Or just stay on the line and leave a
message after the beep. Thank you.”
– Callers wait until the greeting ends, then they can leave a message. The
message will be automatically recorded into Mailbox 1.
Useful information:
•
You can leave a memo message for other users in a mailbox with the base unit (p. 69).
•You can transfer a call to one of the mailboxes, which callers can leave a
message there (p. 70).
•If you want to prevent unauthorized people from accessing Mailbox 2 or 3 to
listen to the messages, you can assign a password to each mailbox (p. 65).
•All messages (greeting, incoming, memo) are stored in digital memory of the
base unit.
•The total recording time is about 15 minutes. If messages are recorded in
noisy rooms, the time may be shortened by up to 3 minutes.
•To select the caller’s recording time, see page 24.
•A maximum of 64 messages (including the greeting message and memo
messages) can be recorded.
Incoming
Voice Messages
M
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box1
M
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x2
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3
If not specified
Caller presses
(#)(3).
Caller
presses
(#)(2).
Caller
presses
(#)(1).