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Chapter 5: Microsoft
®
Pocket Outlook
®
Inbox: Sending and Receiving E-mail Messages
Use Inbox to send and receive e-mail messages in either of these ways:
• Synchronize e-mail messages with Microsoft
®
Exchange or Microsoft
®
Outlook
®
on your
computer.
• Send and receive e-mail messages by connecting directly to an e-mail server through an
Internet service provider (ISP) or a network.
Synchronizing E-mail Messages
E-mail messages can be synchronized as part of the general synchronization process. You will
need to enable Inbox synchronization in ActiveSync
®
. For information on enabling Inbox
synchronization, see ActiveSync
®
Help on the computer.
During synchronization:
• Messages are copied from the mail folders of Exchange or Outlook
®
on your computer to the
ActiveSync folder in Inbox on your device. By default, you will receive messages from the
past five days only, the first 100 lines of each message, and those not including file
attachments.
• E-mail messages in the Outbox folder on your device are transferred to Exchange or
Outlook
®
, and then sent from those programs.
• E-mail messages in subfolders must be selected in ActiveSync
®
on your computer in order to
be transferred.
Note
You can also synchronize e-mail messages with your computer from a remote location.
For more information, see Chapter 8.
Connecting Directly to an E-mail Server
The phone on your device can send and receive e-mail messages by connecting to an e-mail
server. For more information about establishing this remote connection, see Chapter 8.
Once connected to the e-mail server:
• New messages are downloaded to the device Inbox folder,
• Messages in the device Outbox folder are sent; and
• Deleted messages are removed from the device Inbox folder
Messages received directly from an e-mail server are linked to your e-mail server rather than your
computer. When a message is deleted from your device, it will also be deleted from the e-mail
server the next time you connect.
When working online connected to your server, you can immediately read and respond to
messages - they are sent as soon as you tap Send, saving space on your device.
To work offline, download new message headers or partial messages, and disconnect from the
server. You can then mark which messages to completely download the next time you connect.