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Organizing Contacts, Appointments, Tasks, and Other Information 55
View Appointments
By default, Calendar displays appointments in Agenda view. You can also look at your appointments in Day,
Week, Month, and Year views.
Tap to view appointment
details.
The highlighted hours here
indicate the time of your
appointments.
• To see detailed appointment information in any view, tap the appointment.
• To view appointments by category, tap Menu > Filter, and then select the desired category.
• To change the default view that Calendar uses to display appointments, tap Menu > Tools > Options >
General tab. Tap the Start in box, and then choose the calendar view.
• When in Month view, you will see the following indicators:
Morning appointment Afternoon or evening appointment
All-day event Both morning and afternoon/evening appointments
Send Appointments
To send a meeting request
Use Calendar to schedule meetings via e-mail with contacts who use Outlook or Outlook Mobile.
1. Tap Calendar on the Today screen.
2. Schedule a new appointment, or open an existing one and tap Menu > Edit.
3. Tap Attendees, tap Add Required Attendee or Add Optional Attendee, and add the contacts you
want to invite.
You can specify if an attendee is required or optional only if your device is connected to a Microsoft
Exchange 2007 server. Otherwise, all attendees are designated as required. For more information, see
Section 8.
4. When have finished adding attendees, tap Done.
5. Tap OK to send.
Tip To choose the e-mail account to use for sending meeting requests, tap Menu > Tools > Options > Appointments
tab. Tap the Send meeting requests via box and choose to send via your Outlook E-mail, POP3/IMAP4 or
Windows Live account.
Notes •
If you’re sending the meeting request using your Outlook E-mail account, it will be sent to the attendees the
next time you synchronize your device with your PC or Exchange Server.
• When attendees accept your meeting request, the meeting is automatically added to their schedules. When
their responses are sent back to you, your calendar is updated as well.