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Mailbox Features
The system accommodates three voice mailboxes. You can share these mailboxes
with other members of your family or office as you wish. Callers from touch tone
phones can specify one of three mailboxes in which to leave a message. If callers
do not specify a mailbox or call from rotary telephones, messages will be recorded
into Mailbox 1.
When someone calls
The caller will hear a greeting message (p. 21) when the Answering System is on
(p. 52).
– Callers can specify a mailbox by pressing [#][1] (Mailbox 1), [#][2] (Mailbox 2) or
[#][3] (Mailbox 3) while or after hearing the greeting. They will then hear “Please
leave your message”, and they can start recording a message.
• If you want to make callers leave messages in a specific mailbox, we
recommend you record a greeting message such as: “Hello, this is (your name
and/or number). Sorry we cannot take your call. If you have a message, for John
press [#] and [1], for Jane press [#] and [2], for Jack press [#] and [3]. Or just
stay on the line and leave a message after the beep. Thank you.”
– Callers wait until the greeting ends, then they can leave a message. The message
will be automatically recorded into Mailbox 1.
Useful information
• You can leave a memo message for other users in a mailbox with the base unit
(p. 57).
• You can transfer a call to one of the mailboxes, in which callers can leave a
message (p. 57).
• If you want to prevent unauthorized people from listening to messages in Mailbox
2 or 3, you can assign a password to each mailbox (p. 51).
• The total recording time of all messages (greeting, incoming and memo) is
about 15 minutes. If messages are recorded in noisy rooms, the time may be
shortened by up to 3 minutes.
• To select the caller’s recording time, see page 22.
• A maximum of 64 messages (including the greeting and memo messages) can
be recorded.
Incoming
Voice Messages
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3
If not specified
Caller
presses
[#][2].
Caller
presses
[#][1].
Caller
presses
[#][3].