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Polycom OTX 300 User Guide
4–2
Other helpful audio tips you should consider include:
• When speaking, you do not have to direct your speech to a certain location
or speak louder than normal. Simply speak in your normal tone of voice.
• As in any meeting, you should refrain from sidebar conversations. These
can be distracting, especially in multipoint meetings where participants at
a number of sites are present.
• Whenever you are in an OTX room, remember that the microphones may
be on. If you want to have a private conversation, check that the
microphones are muted.
Document Camera Tips
If your OTX is equipped with an optional document camera, you may find
these tips helpful:
• If your room does not have a whiteboard, you can annotate on a document
that you display using your document camera.
• When writing on a document, use a black marker or a dark pen so that
your notations show more clearly.
Meeting Coordinator Tips
When coordinating video meetings in a Polycom OTX room, you perform
many of the same tasks as you would when you coordinate any other meeting.
For example, you should try to begin and end your meeting on time and you
may want to prepare an agenda.
As the meeting coordinator in a Polycom OTX room, follow these additional
guidelines:
• If you are going to show content, check your laptop and ensure that your
sound, graphics, video clips, or complicated graphic presentations work
properly.
• Arrive early to ensure that the room is ready to go and, if any room
adjustments are necessary, they can be made prior to the meeting.
• Ask the primary participants in the video meeting to sit at the center seats
at the table.
• If your organization has signed up for Video Network Operations Center
(VNOC) services, you should typically inform the VNOC whenever you
want to extend a meeting, cancel a meeting, or end a meeting early.