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5320/5330/5340 IP Phone User Guide – Issue 5, February 2011 Page 53
Call Features
Using Meet-Me Conferencing
The Meet-Me Conferencing feature allows up to eight internal and/or external callers to dial into
a conference instead of being manually added by an internal user, as is the case when using
the system’s traditional “ad hoc” conferencing method. (See page 51 for details on using the
traditional Ad Hoc Conferencing method.)
Note that unlike an Ad Hoc Conference, a Meet-Me Conference can consist entirely of outside
parties; an internal system user does not have to be present. Also note that the traditional Ad
Hoc Conferencing feature is still available for use even when Meet-Conferencing is licensed
and enabled. Both conferencing types are available for use as needed.
Many existing system features that work with the traditional Ad Hoc Conferencing method (such
as Record-A-Call, transferring a conference, placing a conference on hold, etc.) also work with
the Meet-Me Conferencing method.
Conference Assistant
Conference Assistant is a voice-guided application that allows you to initiate or join a Meet-Me
Conference by dialing the extension number assigned to the Conference Assistant and then
entering the proper access code. If you enter an invalid access code, the Conference Assistant
prompts you to try again. The Conference Assistant also lets you know if there are no
conferencing circuits available or if the conference is already at capacity.
Access Codes
If Meet-Me Conferencing is enabled for your system, you have the ability to initiate or join a
Meet-Me Conference by dialing the Conference Assistant and entering a valid access code.
Access codes are typically generated to match each user’s extension number, so that each user
has their own personal access code for establishing Meet-Me Conferences.
In addition to the personal access code that may match your extension, you can also use the
Configuration Assistant application to create conferences with unique system-generated access
codes. (See page 59 for details.)
Setting Up a Meet-Me Conference
You can set up a Meet-Me Conference using either your personal access code or a system-
generated access code. (See the previous section for more information on access codes.)
To set up a Meet-Me Conference using a personal access code:
1. Tell all intended conference participants to call the Conference Assistant at an agreed-
upon time and use your extension number as the access code to join the conference.
2. Follow the instructions for “Joining a Meet-Me Conference“ on page 54.
To set up a Meet-Me Conference using a system-generated access code:
1. Generate a Meet-Me Conference access code through the Configuration Assistant
application (see page 62).
2. Tell all intended conference participants to call the Conference Assistant at an agreed-
upon time and use the system-generated number as the access code to join the
conference.
3. Follow the instructions for “Joining a Meet-Me Conference“ on page 54.