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Messaging Features Table
Your telephone system has several features that allow you to leave messages for others in your office.
If you use Leave Message or Posted Messages, the person(s) for whom you are leaving a message
must have a display telephone. If you wish to leave a message for a person who does not have a
display telephone, use voice mail and the Direct Voice Mail feature, if available, or Send/Remove
Message. Here are some guidelines for different messaging features:
• Leave Message. This feature simply lets a co-worker know you have called. The message shows
your name and the date and time of your call. If you leave one message and then another, the
second message replaces the first.
• Posted Messages. If you post a message at your telephone, inside callers with display tele-
phones see the posted message you have selected. As many as 20 messages may be available
for posting.
When a message is waiting for you, your red Message light is lit. The descriptions below explain how
to read, cancel, and delete messages you have sent or received.
If your company has voice mail, ask your System Manager for details about using the voice mail
system. For information about having your telephone covered by the voice mail system, see
Coverage, p. 22.
If you frequently communicate with a small number of people (for example, as a receptionist for a few
co-workers), there are two features you can use, both of which require programming a button. These
are Signaling and Notify, described on p. 14.
Messaging
If you want to ... Then ...
Let a co-worker with a display telephone know you called. See Leaving Messages, p. 15.
Let a co-worker with a nondisplay telephone know that See Send/Remove Message, p. 13.
he or she should call you to pick up a message.
Turn a co-worker’s Message light on or off.
Find out if you have a voice mail message, fax, or See Receiving Messages, p. 14.
other message.
Signal a co-worker to contact you. See Signaling & Notify, p. 14.
Choose a message to leave for co-workers who have See Posting Messages, p. 15.
display telephones.
Call or transfer a call directly to a co-worker’s See Direct Voice Mail, p. 23.
voice mail.
Automatically place a ringing call to a telephone at a See Reminders, p. 13.
preset time.