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96 | Exchanging Messages and Using Outlook
Manage folders
Each Messaging account has its own folder hierarchy with five default Messaging folders:
Inbox, Outbox, Deleted Items, Drafts, and Sent Items. The messages you receive and
send through the account are stored in these folders. You can also create additional
folders within each hierarchy. The Deleted Items folder contains messages that have been
deleted on the device. The behavior of the Deleted Items and Sent Items folders depends
on the Messaging options you have chosen.
If you use an Outlook E-mail account, e-mail messages in the Inbox folder in Outlook
will be synchronized automatically with your device. You can select to synchronize
additional folders by designating them for synchronization. The folders you create and the
messages you move will then be mirrored on the e-mail server. For example, if you move
two messages from the Inbox folder to a folder named Family, and you have designated
Family for synchronization, the server creates a copy of the Family folder and copies the
messages to that folder. You can then read the messages while you are away from your
PC.
If you use a text message account, messages are stored in the Inbox folder. If you use a
POP3 account and you move e-mail messages to a folder you created, the link is broken
between the messages on the device and their copies on the e-mail server. The next time
you connect, the e-mail server will detect that the messages are missing from the Inbox
folder on the device and will delete them from the e-mail server. This prevents having
duplicate copies of a message, but it also means that you will no longer have access to
messages that you move to folders created from anywhere except the device.
If you use an IMAP4 account, the folders you create and the e-mail messages you move
are mirrored on the e-mail server. Therefore, messages are available to you anytime you
connect to your e-mail server, whether it is from your device or PC. This synchronization
of folders occurs whenever you connect to your e-mail server, create new folders, or
rename/delete folders when connected. You can also set different download options for
each folder.