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94 | Exchanging Messages and Using Outlook
To download messages from the server
To send and receive e-mail messages for an e-mail account that you have with an Internet
Service Provider (ISP) or that you access using a VPN server connection (typically a work
account), you first need to connect to the Internet or your corporate network, depending on
the account.
1. Tap Menu > Switch Accounts to select the account you want to use.
2. Tap Menu > Send/Receive. The messages on your device and e-mail server are
synchronized: new messages are downloaded to the device Inbox folder, messages
in the device Outbox folder are sent, and messages that have been deleted from the
server are removed from the device Inbox folder.
Tip If you want to read the entire message, tap Menu > Download Message while in the
message window. If you are in the message list, tap and hold the message, and tap
Menu > Download Message. The message will download the next time you send and
receive e-mail. This will also download message attachments if you selected those
options when you set up the e-mail account.
Individually sign and encrypt a message
Encrypting an Outlook e-mail message protects the privacy of the message by converting
it from plain, readable text into cipher (scrambled) text. Only the recipient who has the
authorization key can decipher the message.
Digitally signing a message applies your certificate with the authorization key to the
message. This proves to the recipient that the message is from you and not from an
imposter or a hacker, and that the message has not been altered.
To digitally sign and encrypt a new message
1. In the message list, tap Menu > Switch Accounts > Outlook E-mail.
2. Tap New.
3. Tap Menu > Message Options.
4. Select the Encrypt message and Sign message check boxes, and tap OK.