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10
Using Outlook with Exchange Server
10.3 Managing Meeting Requests
When you schedule and send meeting requests from your device, you can
invite attendees to your meeting and check their status to know about their
availability.
When you receive a meeting request, you can reply by accepting or
declining the request. The meeting request also clearly indicates whether or
not there are conflicting or adjacent meetings.
Requirement Your company must be using Microsoft Exchange Server 2007 or
higher.
To check the status of invited attendees
1. Tap Start > Calendar.
2. Follow the procedure in “To send a meeting request” in Chapter 6 to
invite required and optional attendees and send a meeting request.
3. Wait for the attendees to respond. When their responses are sent back
to you, your calendar is updated as well.
4. To check the status of the attendees who responded, tap Start >
Calendar and then tap the scheduled meeting.
5. In the meeting details, tap Attendees.
To reply to a meeting request
1.
When there’s an incoming e-mail with a meeting request, a
notification message will be displayed on your device. Tap View to
open the e-mail.
2. Tap Accept to reply and accept the meeting request, or tap Menu >
Decline if you cannot attend the meeting.
Tips • Before responding, you can check your availability during the time of
the requested meeting by tapping View your calendar.
• I
f the time of the meeting conflicts with your other appointments, a
“Scheduling Conflict” status appears on top of the e-mail.
3. Choose whether or not to edit the response e-mail before sending
then tap OK.
4. If you accepted the meeting request, it will automatically be added as
an appointment in Calendar on your device.
Ch10_English_Manual.indd 158 2007/5/28 下午 06:41:26