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PHONE LINE MANAGER 16 X 4
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5.2.11 ENTERING THE PRIVATE INCOMING LIST(S)
1. In the programming mode, enter the code for the desired Private Incoming List.
731 Outside Line 2, Day-Mode List
732 Outside Line 3, Day-Mode List
733 Outside Line 4, Day-Mode List
791 Outside Line 2, Night-Mode List
792 Outside Line 3, Night-Mode List
793 Outside Line 4, Night-Mode List
2. Enter two-digit extension numbers (00 to 15) assigned to the Private Incoming List.
Enter all of the extension numbers in succession. You can assign up to 16 extensions. Be sure to enter the
extensions in the order you want them to be searched.
3. Hang up. Hanging up is necessary for the assignments to register.
For non-DISA calls to a Private Incoming Line, the Phone Line Manager 16 x 4 will ring the first available
extension in the appropriate (day or night) list. If the extension does not answer within the “Rollover After
Call to Extension” time, the call will start ringing at the next available extension in the Private Incoming List,
not including the extension that is currently ringing. This process will repeat until the incoming caller hangs
up and the ringer signal is no longer present.
One typical configuration would be to put the Operator as the second extension in a Private Incoming
List. If the Operator does not answer, the call will start ringing at an available Rollover Extension. Another
typical configuration would be to put an answering machine or voice-mail-unit extensions in the list. Since
the Phone Line Manager 16 x 4 allows both Day Mode and Night-Mode lists, you will want to make sure that
an answering machine or voice mail is the first or second extension in the night list so that calls received
after hours will never go unanswered.
In any case, it is best that the Private Incoming List be filled with enough entries so that the call always has
a place to ring. If there is no available extension in the Private Incoming List, the call will park at the first
extension in the list and give a beep signal every few seconds to inform the caller that a call is waiting.
Keep a record of the Private Incoming Line Lists. Enter the extension numbers for each outside line
configured as a Private Incoming Line: