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44 B – Answering device: 2 Operation
2.2 Listening-in and taking over calls
1. With the handset on-hook, listening-in to the recording of a message is
performed via the loudspeaker. You can terminate it using the stop key.
2. Listening-in can be continued via the handset. You can terminate it by
replacing the handset.
During listening-in, you can take over the call:
Confirm
using the O.K. key.
Automatic listening-in
With the function ”automatic listening” switched on, the loudspeaker is
activated automatically during recording (see 3.2 in part B). Automatic
listening-in only switches on when the telephone is in idle condition (not
during a call a call).
Manual listening-in
If the automatic listening-in function is not switched on, you can activate
manually by pressing the O.K. key: The loudspeaker is
switched on.
2.1 Recording a message
A call is signalled:
1. The answering device switches itself on after an adjustable number of
rings. Before switching on occurs, you can accept the call as usual (on
delivery: 3 calls = 15 seconds).
2. Once the announcement has been played back, (with the request to
leave a message = announcement 1) the signal tone occurs.
3. The message is recorded. If the caller leaves no message, his/her call is
transferred to the call list of the telephone (precondition: telephone
number is transferred). Whilst the caller is talking, you can listen-in and, if
necessary, take over the call.
4. The recording ends when ...
... the caller is silent for longer than 8 seconds or hangs up
(speech control).
... the maximum recording time for message has been reached.
... the recording capacity of the answering device has been reached.
5. After the recording, a possible closing announcement is played back.
After that the call is terminated.
45
2.4 Replaying new messages
After pressing the playback key, you can listen to new recordings
(new = messages you have not yet played back). Recordings are
automatically allocated date and time.
Additional functions: A telephone number, when transferred, is also
stored. This you can then view and use for the callback (as with the
“call list” of the telephone).
Replaying
messages
Viewing
callers
Request
Erasing
recordings
With the headset on-hook: playback key: Playback of the
first message (display of number, date and time)
Next messge
Listen to message again
Back to the previous message: Within the first 2 seconds of
playback, press the left cursor key
Additional functions:
When playing back a message press O.K. key (” ”)
(only when the telephone number was
transferred)
Display of the tel. number
Confirm callback: Number is dialed automatically.
or:
- confirm erase
2.3 Manual recording of calls
You can record manual calls externally using the answering device.
Inform the other party that the call is being recorded. If the recording
capacity is less than 30 seconds, manual recording is not offered.
You are in the middle of a call:
-
The consecutive number of the manual recording and the remaining
recording capacity are displayed.
Terminate and save the recording
B – Answering device: 2 Operation