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12 GETTING STARTED
Setting Up Your
Voice Mail
Pick up the handset on your telephone and follow the voice prompts to
set up these voice mail features:
■ Your Password — When your telephone is first installed, your voice
mailbox has no password. To prevent anyone else from listening to
your messages, you must set a password.
■ Your Name Announcement — Your name announcement identifies
your mailbox to callers who use the internal telephone directory.
■ Your Personal Greeting — Your personal greeting is heard by all
callers when they reach your voice mail. Change your greeting as
often as necessary to let callers know that you are away from your
desk for an extended period of time, to say that you are on vacation,
and so on.
To set up voice mail:
1 Pick up the handset and press MSG (Message) button. You are prompted
to enter a personal password.
2 Enter a 4-digit to 10-digit password, and press #.
3 Press 1 to save the password or 2 to change the password. You are
prompted to record your name announcement.
4 Speak your name and extension number clearly into the handset’s
receiver, and press #.
Example: John Smith, extension 200.
5 Press 1 to save your name announcement or press 2 to re-record your
name announcement. You are prompted to record your greeting.
6 Record your greeting after the tone, and press #.
Example: Hello, you have reached __________(name)___________
of ___________(organization)__________ at ___(extension)____.
I am unavailable to take your call at the moment.
Please leave your name, number, and a brief message after the
tone, and I will return your call as soon as possible.
7 Press 1 to save your greeting or 2 to re-record your greeting. The voice
prompt verifies that you have set up your voice mail successfully:
Your account is active and ready to receive messages.
See Chapter 4 for information about changing your password and for
details about voice mail features.