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Conducting Successful Meetings
4–5
• If you want to schedule a conference with a video conferencing site that
that does not have Polycom RPX or OTX equipment, your system
administrator or the VNOC must ensure that the site’s equipment is
compatible with the equipment in the RPX suite or the OTX room.
To request a reservation:
1 Some organizations have reservation forms used to collect the
information needed to schedule and set up telepresence conferences. If
your organization has one of these forms, fill it out before you proceed to
step 2.
2 Do one of the following:
— Touch
Call for Help from the Polycom Touch Control Home
screen or touch
Help Desk from any dialing screen, and then touch
Help Desk.
— If you have VNOC services, call the VNOC directly using the phone
number or email address provided by your organization.
3 Schedule your reservation with the Help Desk or the VNOC operator.
Typically, the operator will then:
— Ensure that all the other sites in your telepresence conference have the
same reservation.
— Email a confirmation of the reservation to you and the contacts at the
other sites.
The following steps provide a general guideline for requesting a reservation. Your
organization’s protocol may require you to veer slightly from these steps or to
perform additional steps.