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3. Compose your message.
4. Tap Send when you’ve finished the message.
The message is placed in the Outbox folder on your Pocket PC Terminal and will be delivered in
one of two ways.
• They are transferred to the Outbox folder in Exchange or Outlook on your desktop computer
and sent the next time you synchronize.
• They are transferred to your e-mail server the next time you connect. In Inbox, make sure the
appropriate service is selected on the Services menu. Then tap the Connect button (or Connect
on the Services menu).
Managing E-mail Messages and Folders
By default, messages are displayed in one of four folders for each service you’ve created: Inbox,
Deleted (local), Outbox, and Sent. The Deleted folder contains messages that have been deleted
on the Pocket PC Terminal. If you are using IMAP4, you may see a Deleted Items folder. This
folder is for messages deleted on the e-mail server. The behavior of the Deleted and Sent folders
depends on the options you have chosen. In the message list, tap Tools and then Options. On the
Message tab, select your options.
If you want to organize messages into additional folders, tap Tools, and then New Folder to
create new folders. To move or copy a message to another folder, in the message list, tap and hold
the message and then tap Move to or Copy to on the pop-up menu.
Folder behavior with ActiveSync
If you move e-mail messages into a folder you create, the link is broken between these e-mail
messages and their copies on the desktop computer. When you synchronize next, the e-mail
messages in the folder you created will not be synchronized. In addition, e-mail messages that are
missing from the Pocket PC Inbox folder will be deleted from the Inbox folder on the desktop
computer so that both Inbox folders match. This prevents you from getting duplicate copies of an
e-mail message, but it also means that you will no longer have access to the e-mail messages you
move out of Inbox except from the Pocket PC Terminal.
Folder behavior with a direct connection to an e-mail server
The behavior of the folders you create depends on whether you are using POP3 or IMAP4.
If you are using POP3, folders will behave like they do when using ActiveSync.
If you are using IMAP4, the folders you create and the messages you move are mirrored on the e-
mail server. For example, if you move two messages from the Inbox folder to a folder called
Family, the e-mail server will create a copy of the Family folder and move the messages into that
folder. Therefore, messages are available to you anytime you connect to your e-mail server,
whether it is from your Pocket PC Terminal, laptop computer, or desktop computer. This
synchronization of folders occurs when you create a new folder, move e-mail messages into a
folder, or tap Synchronize Folders on the Services menu. If you want to view the messages in a
folder while disconnected from your e-mail server, select the folder and then tap Folder Available
Offline on the Services menu. This downloads the e-mail message in the folder to your Pocket
PC Terminal.