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Inbox: Sending and Receiving E-mail
Messages
Use Inbox to send and receive e-mail messages in either of these ways:
• Synchronize e-mail messages with Microsoft Exchange or Microsoft Outlook on your desktop
computer.
• Send and receive e-mail messages by connecting directly to an e-mail server through an
Internet service provider (ISP) or a network.
Synchronizing E-mail Messages
E-mail messages can be synchronized as part of the general synchronization process. First, you’ll
need to enable Inbox synchronization in ActiveSync options. For information on enabling Inbox
synchronization, see ActiveSync Help on the desktop computer.
During synchronization:
• E-mail messages are copied from the Inbox folder of Exchange or Outlook on your desktop
computer to the Inbox folder on your Pocket PC Terminal. The e-mail messages on the two
computers are linked, so when you delete an e-mail message on your Pocket PC Terminal, it’s
also deleted from your desktop computer the next time you synchronize.
• E-mail messages in the Outbox folder on your Pocket PC Terminal are transferred to Exchange
or Outlook, and then sent from those programs.
You can also synchronize e-mail messages with your desktop computer from a remote
location. For more information, see Chapter 7.
Connecting Directly to an E-mail Server
In addition to synchronizing e-mail messages with your desktop computer, you can send and
receive e-mail messages by connecting to an e-mail server using a modem or network card
connected to your Pocket PC Terminal. You’ll need to set up a remote connection to a network or
an ISP, and a connection to your e-mail server. For more information, see Chapter 7.
When you connect to the e-mail server, new messages are downloaded to the Pocket PC Inbox
folder, messages in the Pocket PC Outbox folder are sent, and messages that have been deleted on
the e-mail server are removed from the Pocket PC Inbox.
Messages that you receive directly from an e-mail server are linked to your e-mail server rather
than your desktop computer. When you delete a message on your Pocket PC Terminal, it’s also
deleted from the e-mail server the next time you connect.
You can work online or offline. When working online, you read and respond to messages while
connected to the e-mail server. Messages are sent as soon as you tap Send, which saves space on
your Pocket PC Terminal.
When working offline, once you’ve downloaded new message headers or partial messages, you
can disconnect from the e-mail server and then decide which messages to download completely.
The next time you connect, Inbox downloads the complete messages you’ve marked for retrieval
and sends the messages you’ve composed.