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Distribution lists
A distribution list saves you time when you send messages to the same group of
addresses. You can create up to 99 personal distribution lists, and record a name to
identify each list. Each personal distribution list can contain up to 200 entries. You can
also use shared distribution lists supplied by your administrator.
To create a personal distribution list
A personal distribution list can contain all of the same types of addresses to which you
can send a composed message, except other personal distribution lists. An entry can
be a mailbox number, shared distribution list number, network mailbox, open network
mailbox, Internet user, or telephone number. See Addressing a message, page 18. You
can also add an entry by spelling a person’s name. See Addressing by name, page 19.
1 While logged in to your mailbox, press 8 5 for CallPilot Tools, then 5 to create
distribution lists.
To play a summary of all your lists, press *.
2 Enter a number from 1 to 99, then press #.
3 Press 9 if you want to record a name to help you identify this list in the future.
At the prompt, press 5, record the list name, then press #.
4 Press 5 to start entering addresses into the list.
5 Enter the first address, then press # in the same way you address a message.
6 Continue to enter addresses, pressing # after each one.
To cancel the last number you entered in the list, press 0 #.
7 When the list is complete, press #.
8 When you are finished, press 4 to return to your messages.
To play, edit, or delete a personal distribution list
After you create a personal distribution list, you can play it to hear all the addresses, add
to it, delete it, and search for addresses in the list.
1 While logged in to your mailbox, press 8 5, then 5.
2 Enter the distribution list number, then press #. If you don’t remember the
number, press * to hear a summary of your personal distribution lists.
To play the contents of the list, press 2.
To add addresses to the list, press 5. Enter each address, then press #. When
the list is complete, press #.
To delete the entire list, press 7 6. You can restore the list by pressing 7 6
immediately after deleting it.
To search for an address in the list so you can add it or delete it, press 6. Enter
the address, then press #. CallPilot tells you if the address is in the list. If the
address is not in the list, you can add it by pressing 5. If the address is in the list,
you can delete it by pressing 7 6.
3 When you are finished, press 4 to return to your messages.
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