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If you have a personal fax extension, you may want to list your extension on
your business card or company stationery and/or instruct callers to send faxes
to your fax-only number.
Instructional greeting if you have a personal fax extension:
“This is Diane Downer at the Commander Heater Company. I’m unable
to take your call; please leave a message at the tone. If you want to send
me a fax, please call my fax number at 332-3626.”
How to Record and Send
Messages
Sending faxes and creating and sending voice and voice-fax messages are
similar in all respects but one — to send a fax, you must access the system
from the fax machine
from which you wish to transmit.
You can record a voice message and attach it to a fax in two ways:
■ From the system fax machine from which you wish to transmit.
■ From any telephone from which you can access your mailbox. See
“Sharing Fax Machines.”
NOTE:
Advanced fax users will quickly note that a fax
can be
transmitted in the
manual send
mode from a modem-enabled PC running compatible
facsimile software. To do so, a user should follow the conventions set
forth in the fax software user instructions. It is strongly recommended
that users address software concerns with system administration
before
attempting to transmit a fax from a PC.