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Model 8664/8665/8668 User Guide
USING E-MAIL READER
ACCESSING E-MAIL MESSAGES
NOTE: By default, the message lamp on your endpoint lights when you receive a new
voice mail message. Although the lamp can be programmed for other functions, it can-
not be programmed to indicate that you have received a new e-mail message.
E-Mail Reader does not distinguish between conventional e-mail messages and meet-
ing invitations and responses. Therefore, e-mail messages and meeting messages
(including invitations, cancellations, and responses) can all be accessed by selecting
option three from the main menu.
When you access your e-mail messages, E-Mail Reader first announces the message
according to the envelope options you select (see page 102). Then E-Mail Reader
reads the text in the body of the message. After you access your message you can
replay the message, listen to the next or previous message, replay the message enve-
lope, save the message, or delete the message. In addition, you can reply to the mes-
sage or forward a copy to another recipient.
When you select the reply option, you are prompted to record a message and your
reply is sent as an attachment in the form of a .wav file. If the e-mail has multiple
recipients, you have the option of replying to just the sender, or to all of the recipients.
When you forward an e-mail message, the e-mail is converted to a fax and forwarded
to the fax destination telephone number you specify.
NOTE: The body of Outlook meeting messages contain links that E-Mail Reader inter-
prets as text. These links are displayed if you are using a third-party mail application or
Outlook Express, but they are hidden in Outlook.
EXAMPLE: For example, Sally User’s supervisor creates a Sales Team meeting invi-
tation in Outlook and sends it to Sally. Sally accepts the meeting and in the body of her
acceptance e-mail she writes, “I’m looking forward to attending.” When Sally’s supervi-
sor access Sally’s meeting acceptance using E-Mail Reader, the e-mail is announced
according to the supervisor’s e-mail envelope preferences. Then E-Mail Reader reads
Sally’s written response followed by the hidden link inserted by Outlook, “I’m looking
forward to attending. Microsoft Outlook Web Access: http://TMS-NT-EVS01/Exchange/
Sally_User/Inbox/Accepted%3A%20Sales%20Team%20Meeting-5.EML.”