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Other Voice Mail System Features
Checking the Remaining Recording Time and Number of Messages
If the remaining recording time is less than
10 minutes or the number of messages
which can still be recorded is less than 10,
the base unit will display the time or
number while in the standby mode.
• If the remaining time is less than 1 minute,
it will be shown with “sec” (seconds).
If the remaining recording time or the number of messages that can still be
recorded is 0, “Message full” will flash on the display. Erase
unnecessary messages (p. 70, 73).
You can check the time and number of messages by using the function
menu as follows. Make sure that the base unit is in the standby mode.
Base Unit
1
Press (FUNCTION).
2
Press or until the arrow points to “Voice mail”, and press H.
3
Press or until the arrow
points to “Remaining space”,
and press H.
• To return to the standby mode, press (EXIT).
• You can erase all messages in the required mailboxes. See page 78.
Remaining space
time: 45min
messages:200
12:00AM JAN. 1
Msg space: 9min
12:00AM JAN. 1
Msg space: 9msg
Transferring a Call to a Personal Mailbox
After the base unit user (operator) answers an incoming call, the call can be
transferred to a mailbox of the person the caller wishes to speak to, where the
caller can leave a message. To transfer to a personal mailbox, calls must be sent
through the General Delivery Mailbox by the operator. The caller can then enter
the extension number and the # sign to reach the mailbox.
The following is how calls must be transferred to the voice mail:
After you (operator) answered a call, you may announce that person the caller
wishes to speak to is not available, and remind the caller of the extension
number followed by the # sign. You then press , and hang up the line by
replacing the handset or pressing (DIGITAL!SP-PHONE) on the base unit.
• The caller will then hear the line’s greeting message. While the greeting is playing,
the caller can press the extension number (1 to 8) followed by
(#). After that,
–If the handset answer mode of the extension is on (p. 61), the caller will hear the
personal greeting message at the end of the 2nd ring, then he/she can leave a
message at the tone.
–If the handset answer mode is off (p. 61), the caller will hear “Sorry, no one is
available to answer the call. To leave a message press 1. To call another extension press 2.
To call the operator press 0” at the end of the 5th ring. Or if the person the caller
wishes to speak to, is on another call, the caller will hear “Sorry, this line is busy. To
leave a message press 1. To call another extension press 2. To call the operator press 0”.
Base Unit