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2 CallPilot
Desktop Messaging for Internet Mail Clients
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To play a voice message
To play a voice message, click on the message to open it, then click the Voice icon to open the CallPilot
Player. On the CallPilot Player, click the Telephone or Computer icon to select the audio device for
playing voice messages. You can change this selection at any time. If you select Telephone, the phone
rings when you open a message, and the message plays when you answer. If you select Computer,
your messages play through your computer’s speakers or your headphones.
To view a fax message
To view a fax message, open the message and click on the Fax icon to display the fax image. While
viewing the fax, you can enlarge or reduce the image, rotate it, move it, copy it, and print it.
To view a text message
To view a text message, simply open the message. To view a text attachment, click on the Text icon.
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In CallPilot Desktop Messaging, you send a voice or fax message by attaching a file to a new message.
When addressing the message, use only CallPilot addresses.
To compose and send a message
To compose a message, open a new message window and attach a voice or fax file, or type text, then
address and send the message. You may be able to set options such as urgent or private.
To forward or reply to a message
To forward or reply to a message, click Forward, Reply, or Reply All to open a new message. Attach a
voice or fax file, or type text, then address and send the message. Replies are self-addressed.
To create a voice or fax file
To create a voice file, open the CallPilot Player and record a voice message. In the File menu, click
Save As, enter a name for the file, and save it in .vbk format for CallPilot recipients, or in .wav format for
non-CallPilot recipients. Attach this file to a new message.
To create a fax file, open the document that you want to fax, and click Print. In the Print dialog box,
select Nortel Fax as the printer and click OK. When the Compose Fax window appears, select a Send
option. If you select Send to a fax machine, enter the number(s), then click Send. If you select Send
using Nortel Desktop Accessories, click Send. You can add a voice annotation if required, then the Fax
Message window appears with the fax file attached. Address the message, then click Send.
To attach a file to a message
To attach a file to a message, click the Attach or Insert File icon or menu item in the new message
window. Navigate to the file that you want to attach, select it, then click Open or Attach.
To address a message
Click To… in a new message and select a CallPilot address from your address book, or type a CallPilot
address in the To… field. The CallPilot server must be set as the default mail account.
To send a message
After you have created and addressed a new message, a reply, or a forwarded message, click Send.