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General Information
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The Day Menu Prompt plays to callers when the VMS Hunt
Schedule is set to Always or Day Only and Night Service is off.
The Day Menu Prompt and the Night Menu Prompt use the
same
Menu Definition.
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The Day Menu Prompt should contain a welcome and a list of
menu options.
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The welcome should introduce the company. For example, “Thank
you for calling the Any Travel Agency.”
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Let callers know they can switch back to the Primary Language.
For example, “For English, press * 1.”
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The menu options should contain instructions that correspond to
the Menu Definition set up on Form 3.
– If callers can dial extension numbers (Direct Extension
Transfer), the prompt should instruct callers to dial the
extension number. For example, “If you know the extension of
the person you want to reach, dial it now.”
– If callers can dial a single digit to transfer to an extension or
group (Selector Code Transfer), to a mailbox (Mailbox
Transfer), or to a Centrex number (Centrex) Transfer), the
prompt should provide instructions such as “To speak to
someone in sales, press 6.”
– If callers can can choose an Announcement, include that
information. For example, “For directions to our office, press 4.”
Completing this Form
Write the message that you want callers to hear when they call during
normal business hours, including the instructions to the caller for
selecting menu options.
Suggested options include:
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“Remain on the line for assistance.”
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“Dial 0 for assistance.”
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“To hear this menu again, dial * 4.”
Recording the Day Menu Prompt
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To record the Day Menu Prompt, dial
3
from the Programming
Main Menu.
(Copy this form for each Automated Attendant. Save the original blank form for future use.
(Check a number to indicate for which Automated Attendant this form is used.)
Automated Attendant: 1 2 3 4
Form 4A: Day Menu Prompt—Secondary Language
Required for Bilingual Mode only if VMS Hunt Schedule is set to Day Only or Always