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ANSWERING SYSTEM SET-UP
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Announcement Options
Before using this answering system, you can record an announcement (up
to three minutes long) that callers will hear when the system answers a
call. When you record your announcement, make sure you indicate who
has been assigned each mailbox, and that callers should press 1 or 2 to
access the appropriate mailbox.
For example:
“Hello. You’ve reached Meadowlark Nursery. To leave a message
for Ms. Arbor, press 1. To leave a message for Mr. Cardinal, press 2.
If you are not calling from a touch-tone phone, wait for the tone.”
General Announcements
You can record up to three different general announcements—A, B, and
AO. Announcements A and B are used when you want the system to
record callers’ messages. Announcement AO (Announcement Only) is
used when you want to give information to callers, but you do not want
the system to record any messages. (Some businesses use this
announcement to advise callers of their hours of operation.) By selecting
A, B or AO, you decide which announcement your callers will hear when
the system answers a call.
If you choose not to record an announcement for A or B, the system
answers with a prerecorded announcement: “Hello. Please leave a
message after the tone.” The system does not have a prerecorded
announcement for AO.
Selecting Your General Announcement
1 Press C. The Message Counter displays CH.
2 Press u until you hear “Selected announcement is…”
3 Use n or N to move to the announcement option
you want.
4 Press S.