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Voice Mail Main Menu
Listen to New Messages
Plays your new messages. Please see page 3 of this guide for the Listen
Options Menu.
Listen to Old Messages
Plays your saved messages. Please see page 3 of this guide for the Listen
Options Menu.
Send a Regular Message
Immediately sends a message to a mailbox. Please see page 4 of this guide
for the Send Options Menu.
Send a Scheduled Message
Sends a message to a mailbox on specific date and time. Please see page 4
of this guide for the Send Options Menu.
Send Incoming Calls to my Telephone
This setting is for when you are in the office and would like to have your calls
ring at your desk before going to voice mail. You can record four different
greetings and activate one of them. Greetings can be made of two parts so
that you can make one part Static and the other part Dynamic. An example:
Part 1 (Dynamic) - “
Hello, today is April 9th, you’ve reached John Smith and I
am currently away from my desk . . .”
Part 2 (Static) - “
Please leave a mes-
sage, or for immediate assistance, press 1 for Mary, 2 for Mike, 3 for Judy,
4 for Ed, or 5 for a company directory. Thank you.”
The benefit of a two part
message is that you can leave the lengthy second part of the message
untouched, while rerecording the first part as needed.
Of course if you don’t feel the need to be so informative with your greeting, you
can simply record a Static greeting in the First Part. Example: Part 1 (Static)
- “Hello, you reached the voice mail of John Smith. Please leave a message
and I will get back to you as soon as I can. Thank you.”
Send Incoming Calls to my Voice Mailbox
This setting is for when you are out of the office and would like to have your
calls go immediately to your personal voice mailbox greeting without ringing
your telephone. You can record four different greetings (In a Meeting, Out of
Office, Out to Lunch, and Other) and activate one of them. Greetings can be
made of two parts so that you can make one part Static and the other part
Dynamic. An example: Part 1 (Dynamic) -
Hello, you’ve reached John Smith,
I will be out of the office from April 6th through the 9th
. . . Part 2 (Static) -
“
Please leave a message and I will get back to you when I return, or for imme-
diate assistance, press 1 for Mary, 2 for Mike, 3 for Judy, 4 for Ed, or 5 for
a company directory. Thank you.”
The benefit of this two part message is that
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3
DEF
4
GHI
5
JKL
6
MNO
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