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System Distribution Lists
14 GVMU System Administrator Guide 04/04
System Distribution Lists
System lists are available as a special attribute of the System Administrator Main Menu, and are an
excellent means of distributing interoffice memos to a large group of people in a timely manner.
The lists also eliminate the need of every user creating a similar personal list.You can create up to
seven system-wide lists. Examples of such lists include all users in the system or in a specific
department and all company managers.
Voice mail processes mail sent to mailing lists as a low-priority task. Therefore, it may take several
minutes to send the message to everyone on a large list, especially if the system is busy.
Create System Distribution List
1. From the Main Menu,
press
Manage Mailbox.
The Manage Mailbox Menu plays.
2. From the Manage
Mailbox Menu, press
Manage Your Lists.
The Manage Your Lists Submenu plays.
3. Select the Distribution
List number (
~).
You are prompted to enter an option.
4. After selecting a list, you
can press:
Review your current
list
The system prompts you with the name (and extension) of
each User ID on the list.
Add a User ID to the
list
Voice mail prompts you to enter the User ID.
Enter the User ID.
Press
when done.
The name (and extension) plays. You can add additional User
IDs as needed.
Delete a User ID
from the list
Voice mail prompts you to enter the User ID.
Enter the User ID.
Press
when done.
The name (and extension) plays. The system prompts
“Deleted.”
Record a list
Comment
Record your
comment. Press
when done.
When sending a message, the comment plays each time the
destination list is selected.
Voice mail prompts you to record the comment.
5. Press to return to the
Manage Your Lists
Submenu.
You can create another System List or press to return to the
Main Menu.
Once defined, you can easily add or delete User IDs as needed
to the list.