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Accessing the Voice Mail System
9
Accessing the Voice Mail System
Calling the Voice Mail System for the First Time
1. Lift the handset (or use handsfree dialing).
2. Dial the Message Center extension. The system prompts you for your passcode.
3. Enter your default passcode.
4. Press .The system prompts you for a new passcode (you must change the passcode).
5. Enter your new passcode.Your new passcode must have the same number of digits as the
default passcode. You cannot re-enter the default passcode, or use or in your new
passcode.
6. The system asks you to re-enter your new passcode for confirmation. Enter your new
passcode again.
7. The system asks you to record your name. Say only your name, for example: “Christine
Conner”. Speak immediately after the tone, and press any key when you have finished.
8. Press to accept, to review, or to discard your name and re-record it.
9. The system prompts you for a greeting. Keep your greeting short and professional. For
example:
“You have reached Christine Conner. I can't answer the phone right now, so please leave
your name, number, and a short message – I will get back to you as soon as possible. If
you need immediate assistance, press 0 and ask to be transferred to my associate, Julie
Jones.”
10. To end the recording, press any key. The system plays back your greeting. Press to
accept it, to review it, or to discard and re-record it.
11. You have now successfully set up your mailbox, and can send and listen to messages.
Calling for Messages
With the Message Light On
1. Press the Message key or dial the Message Center extension.
2. The system prompts you for your passcode. Enter your passcode.
3. Press to play your messages, or press another key to select a different option from the
Main Menu. See “Playing Your Messages” on page 12 for more information.
With the Message Light Off or With No Message Light Indicator
1. Lift the handset.
2. Dial the Message Center extension.
3. The system prompts you for your passcode. Enter your passcode.