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Answering System Operation
Answering System Operation
About Mailboxes
This answering system has three voice mailboxes. Callers using a touch tone phone can
select the mailbox in which their messages will be recorded by pressing 1, 2, or 3 while
the system plays the outgoing announcement. Otherwise, messages will be recorded in
mailbox 1.
About Announcements
• You can record two different announcements - one for normal answering and one for
when you've set the system to play the announcement only.
• Use normal answering when you want the system to record callers' messages. Use
announcement only when you want to give information to callers without accepting
messages.
• If you choose not to record an announcement, the system answers with a pre-
recorded announcement.
• The normal answering pre-recorded announcement says:"Hello, please leave a
message after the tone." The announcement only pre-recorded announcement says:
"We're sorry messages to this number cannot be accepted."
• By setting announcement only to on or off, you decide which announcement your
callers will hear when the system answers a call (the system comes set for normal
answering, with announcement only turned off). See Set Announcement Only on
page 24 to change your announcement selection.
Record Your Announcement
If you have assigned different mailboxes to different people, be sure to tell callers in your
announcement to press 1, 2 or 3 to leave a message in the appropriate mailbox. Remem-
ber to leave a few seconds blank at the end of your recorded announcement to allow
callers having enough time to select a mailbox. An example of an announcement:
"Thank you for calling. To leave a message for Bob, press 1 now; to leave a message for
Sue, press 2 now; to leave a message for Elmo, press 3 now; or, wait for the beep and
leave your message."
The system will record your announcement for the currently selected answer mode
(normal or announcement only). To confirm or change the answer mode, follow the
directions under Answering System Feature Setup and Feature Summary on pages
23 and 24.
1. With the system set for the desired answer mode
(normal or announcement only) press MENU until
you hear "Announcement. Press MAILBOX or
press RECORD. To continue setup, press
MENU."
2. Press REC/MEMO. After you hear "Record after
the tone. Press MAILBOX when you are done."
followed by a beep, speak toward the base to
record an announcement up to 90 seconds long.
3. Press any MAILBOX button to stop recording.
The system plays back your recorded message.