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Announcement Options
Before using this answering system, you can record an announcement (up to 3
minutes long) that callers will hear when the system answers a call. When you
record your announcement, make sure you indicate who has been assigned each
mailbox, and that callers should press 1 or 2 to access the appropriate mailbox.
For example,
“Hello. You’ve reached Meadowlark Nursery. To leave a message for Ms.
Arbor, press 1. To leave a message for Mr. Cardinal, press 2. If you don’t
have a touch tone phone, wait for the tone.”
You can record up to three different announcements — A, B, and AO. Announce-
ments A and B are used when you want the system to record callers’ messages.
Announcement AO (announcement only) is used when you want to give informa-
tion to callers. (Some businesses use this announcement to advise callers of their
hours of operation.) By selecting A, B or AO, you decide which announcement
your callers will hear when the system answers a call.
If you choose not to record an announcement for A or B, the system answers with
a prerecorded announcement: “Hello. Please leave a message after the tone.” The
system does not have a prerecorded announcement for AO.
Selecting Your Announcement
1 Press C. The Message Counter displays CH.
2 Press u until you hear "Selected announcement is —."
3 Use n or N to move to the announcement option
you want.
4 Press S.
Recording Your Announcement
1 If the announcement you want to record is the currently selected
announcement (A, B, or AO) go to step 2.
If not, select the announcement by following Steps 1-4 in "Selecting
Your Announcement" then go to Step 2 below.
2 Press C.
3 Press A.
4 When the system prompts you, begin recording your announcement.
Your announcement can be up to 3 minutes long. Speak in a normal
tone of voice, about 9 inches from the microphone.
ANSWERING SYSTEM SET-UP
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