64
Receiving Faxes
Activating the answering machine
Note:
●
Do not pause for 4 seconds or more during the greeting message. If a 4 second pause is stored in the
greeting message, all incoming calls will be routed to the unit from the answering machine even while the
greeting message is playing.
●
We recommend you keep the greeting message around 10 seconds long. If the greeting message is too
long, some incoming fax calls may not be answered by the fax machine.
●
If your answering machine is equipped with a remote operation feature, set the same remote access
code that is on the answering machine to the fax machine (see page 65).
●
If the answering machine is not turned on, all incoming calls will be answered by the fax machine and callers
cannot leave voice messages.
●
Every time the unit receives a document, a silent pause or fax tone may be recorded on the answering
machine.
1
Set the number of rings on the answering machine to less than 4.
●
This will allow the answering machine to answer the call first.
2
Record a greeting message in the answering machine.
Example:
“This is (your name, business and/or telephone number). We are unable to answer the phone
right now. Please leave a message after the long beep.
To send a fax, start transmission. Thank you.”
3
Turn on the answering machine.
To use with an answering machine and computer, we recommend the
following setup.
Always connect the fax machine directly to the wall jack.
Note:
●
Set the TEL mode on the fax machine.
●
The equipment which has the shortest ring count will answer a call first. Confirm each equipment’s ring
count.
●
If you use your computer as an answering machine, connect the telephone line cord from the EXT jack on
the back of the fax machine to the computer.
